Office 365 has been around a number of years now and everybody knows what it is, right?
It's email. It's in the cloud. It's apps. It's secure. It's all of these and so much more and at its most core - it’s the future, and it's here now.
1. Easy Migration – Migrating to Office 365 from an on-premise solution needs to be planned and executed properly and when it is, it works. Inconvenience for the end user is minimal as a lot of the work happens in the background while the migration is set up.
2. Scalability – Office 365 is completely scalable because it works on an operating expenditure (subscription) model. Instead of paying big lump sums up front, you can now pay for the software as a manageable monthly subscription.
3. Work from anywhere and on any device – Being cloud based, Office 365 means you and your colleagues no longer need to be chained to the desk to access company data and be productive. It is possible to work from mobiles, tablets and laptops on the go. The great news is its all backed up too!
4. Automatic Updates – As Office 365 runs on Microsoft servers there is no need for you to worry about the latest product and security updates - they do it all for you. You and your colleagues will benefit from the latest version of Microsoft Office and as this is updated weekly security at this side is tightened too. Additionally, Microsoft roll out product updates to the Office 365 subscription versions of Office giving you features that the “purchased” product doesn’t.
5. Cost – Office 365 puts you in control of your spend as you know how much each new user will cost by way of increased subscription costs.
6. Security – Office 365 is secure. As Microsoft constantly patch their own servers you can be sure that your data is secure. With encrypted email as standard, data loss prevention and mobile device management all available Office 365 satisfies all of your GDPR / Cyber Security concerns.
7. Collaboration – If you have tried to share documents with colleagues while working on the same project you will know how frustrating this can be. Office 365 avoids this and collaborators can work on the same file and get changes in real time.
8. Applications – Depending on subscription levels Office 365 comes with some very useful applications that the purchased version of Office doesn’t. OneDrive for storage, Teams and Yammer for collaboration, Flow for automation, PowerBI for data analysis and Sway for interactive reports and presentations. Finally, PowerApps allows you to link any or all of these to develop your own custom web or mobile application.
9. Mix and Match Subscriptions – Not all users have the same requirements. Some users will need an email only service, some will need email and Office while others may need Power Apps such as Teams or PowerBI. With Office 365 you only licence the software for the users that need it.
10. Organisation - When you use Office 365, email, calendar and contacts are all synchronized. Update a contact on your mobile phone and it will be automatically updated across all your devices. You can also access the same data from any device or save a document on your PC and continue working on it on your smartphone or tablet.